All fees are in US dollars.

• Main Conference Registration: Includes access to all conference sessions, keynotes, breakfasts, luncheons, coffee breaks, social events, and conference proceedings.
• Required for accepted main conference papers, posters, demos, and PhD Forum participation.
• Workshop/Tutorial Registration: Includes access to a specific workshop/tutorial session, breakfasts, luncheons, coffee breaks, and workshop proceedings and tutorial materials.
• Required for accepted workshop papers.
• Competitions Registration: Includes access to a specific competition, breakfasts, luncheons, and coffee breaks.

1. Standard Cancellations
• Registrations cancelled on/before April 14, 2025 (the cutoff date for Early Bird Rate) are subject to $100 charge for processing fee.
• No refunds will be issued after April 14, 2025.
2. Visa-Related Cancellations
• A valid registration is required to request an official visa invitation letter. Attendees should apply for their visas as early as possible to meet registration deadlines.
• If a visa application is denied (or if the decision is not expected to arrive prior to April 30th), a full refund (minus a $50 administrative fee) may be issued. The request must be submitted by April 30, 2025, with supporting documentation (e.g., an official visa rejection letter).
• Visa-related refunds will not be issued after April 30, 2025.
• If the registrant has an accepted paper, at least one non-student registration must be maintained for the paper to remain in the program. In such cases, refund requests will be evaluated on a case-by-case basis.
3. Transfer Policy
• Registrations may be transferred to another attendee within the same registration category (e.g., student to student, non-member to non-member).
• Transfer requests must be submitted by May 1, 2025, and are subject to a $50 processing fee.

Main Conference Papers: Each accepted main conference paper requires one non-student main conference registration.

Workshop Papers: Each accepted workshop paper requires one non-student workshop registration.

Posters, Demos, Work-in-Progress Presentations, and PhD Forum:

• Attending any main conference event (posters, demos, work-in-progress presentations, or the PhD Forum) requires one main conference registration.
• One student or non-student main conference registration covers all posters, demos, work-in-progress presentations, and PhD Forum attendance.
• If an attendee has a main conference paper presentation, their registration covers at most ONE poster, demo, work-in-progress, OR PhD Forum participation.

Each non-student registration can cover at most one paper. This applies to both main conference and workshop registration policies.

Workshop/Tutorial Registration

Access to a specific workshop/tutorial session, breakfasts, luncheons, competitions (as an observer or participant), coffee breaks, and workshop proceedings and tutorial materials.

Competitions Registration

Access to a specific competition, breakfasts, luncheons, competitions (as an observer or participant), and coffee breaks.